LovejoyIndependent School District

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Cooperative Contract Sources

Lovejoy ISD uses a variety of contracts to provide goods and services such as office supplies, copy paper, furniture, etc. Some contracts are competitively bid by our staff. Other contracts have been bid out by school districts or governmental entities with larger volume buying power. Cooperative purchasing programs, listed below, make many of these contracts available for our use. (Some of the sites require registration for online browsing access. Contact Purchasing for assistance.)

By visiting the Approved Vendors List found at "Staff Resources - Purchasing" page, you will find list of vendors, available to us through various types of awarded bids/contracts, that are known to be approved and used frequently.

Contact a vendor representative for contract pricing and include Bid Number when entering a requisition.

For compliance with cooperative purchasing statutes, purchase orders must include only the items awarded to the selected vendor. To ensure full contract compliance, it is crucial that members and vendors review the actual award information to be sure Purchase Orders match.

See narrative below each cooperative group name for further directions on submitting orders. These steps are necessary for compliance. The words 'order' and 'PO' are used here to mean the original Lovejoy Purchase Order. "Copy" is an additional sending of the same order and must be marked "CONFIRMING ORDER - DO NOT DUPLICATE".  For compliance, POs must include the Bid Nbr.
 
1GPA 
Send all orders directly to the vendor with the 1GPA Bid Nbr shown and send a copy marked "CONFIRMING ORDER ONLY - DO NOT DUPLICATE" to 1GPA by email to cknorr@1gpa.org or by fax to 602-663-9515.
 
Allied State Cooperative - ESC Region 19
Send all orders directly to the vendor with the ALLIED Bid Nbr shown and send a copy marked "CONFIRMING ORDER ONLY - DO NOT DUPLICATE" to Allied/Region 19 by email to ascaccounting@esc19.net.
 
BuyBoard
BuyBoard/LGPC/Texas Association of School Boards,TML,TAC (BUYBOARD)
Most orders may be sent directly to the vendor, with copy marked "CONFIRMING ORDER ONLY - DO NOT DUPLICATE" to faxed to 800-211-5454 or emailed to info@buyboard.com. In the case Semi-Annual Purchase Orders (with a not-to-exceed dollar amount), usage reports must be sent on a monthly to BuyBoard staff in the form of electronic spreadsheet. The spreadsheet is to list the following details: Vendor Name, PO Number, Invoice Number & Invoice Amount.

Choice Partners/Harris County Department of Education (HCDE)
Per Choice Partners, "Please send us either a copy of your Purchase Orders or a monthly report of the amounts spent, dates, PO numbers and vendor names by email to ecatalog@choicepartners.org." Copies of POs must be marked "CONFIRMING ORDER ONLY - DO NOT DUPLICATE".

Educational Purchasing Cooperative of North Texas (EPCNT)
Send orders directly to the vendor.

Houston-Galveston Area Cooperative (HGAC)
Send orders directly to the vendor. Send a copy of the order marked "CONFIRMING ORDER ONLY - DO NOT DUPLICATE"along with a copy of the contractor's written quotation by fax to HGACBuy: 713-993-4548.   

National Intergovernmental Purchasing Alliance (National IPA)
Send orders directly to vendor. 

National Joint Powers Alliance - (NJPA) / The Cooperative Purchasing Network - Region 4 (TCPN)
Send orders directly to vendor.
 
PEPPM
PEPPM National Contract Program – Technology Supplies
Reference bid number and quote on PO. Fax both the PO marked "CONFIRMING ORDER ONLY - DO NOT DUPLICATE" and PEPPM quote to PEPPM at 800-636-3779.

U. S. Communities Government Purchasing Alliance
Fax order directly to vendor.

State of Texas Cooperatives:
Orders using state cooperatives require coordination with Purchasing and sometimes Technology

Department of Information Resources (DIR)

Term Contracts (administered by the Comptroller of Public Accounts)

Texas Multiple Award Schedule (TXMAS)