LovejoyIndependent School District

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Purchasing » Terms & Conditions

Terms & Conditions

Lovejoy Independent School District

259 Country Club Road

Allen, Texas 75002

Ph:  469 742-8000     Fax:  469 742-8001

EXEMPT FROM STATE SALES AND FEDERAL EXCISE TAXES.

TAX PERMIT NO. 75-1615257

Lovejoy ISD requires written assurance that a vendor and all vendor employees who will have direct contact with students have completed a Department of Public Safety or Private Name-based criminal history background check, and that there were no positive hits as a result of the check, PRIOR to the vendor or the vendor's employees appearing on campus to perform services / provide products.

Purchase Order Agreements for services to be provided on Lovejoy ISD property shall cover purchases as needed beginning on the PO date and throughout the school year. Purchase Order Agreements expire not later than June 30 immediately following the school year in which it was created.

-STANDARD TERMS & CONDITIONS OF PURCHASE-

READ CAREFULLY

1.      THE DISTRICT STANDARD FOR DELIVERY SHALL BE “F.O.B. DESTINATION AND INCLUDE”. WHERE THE DISTRICT HAS PREVIOUSLY AGREED, IN WRITING, TO F.O.B. ORIGIN (SHIPPING POINT), VENDOR MUST PREPAY TRANSPORTATION AND TO INVOICE.

2.      NO C.O.D. SHIPMENTS OF ANY CHARACTER WILL BE ACCEPTED.

3.      MATERIALS MUST BE PROPERLY PACKAGED, MARKED WITH THE PURCHASE ORDER NUMBER, AND INCLUDE A PACKING SLIP LISTING THE CONTENTS.

4.      NO CHARGES ALLOWED FOR PACKING, CRATING, PALLETING, BOXING OR CARTAGE UNLESS SPECIFIED ON LOVEJOY PURCHASE ORDER.

5.      ALL CONTAINERS AND/OR REELS BECOME THE PROPERTY OF THE DISTRICT UNLESS OTHERWISE AGREED UPON IN WRITING.

6.      PURCHASE ORDER MUST BE REQUIRED BY VENDOR BEFORE ORDER FULFILLMENT TAKES PLACE. PURCHASE ORDER NUMBER MUST BE CLEARLY IDENTIFIED UPON EACH INVOICE. INVOICES THAT DO NOT INDICATE OUR PO NUMBER WILL BE RETURNED TO THE VENDOR.

7.      DO NOT FILL ORDER AT HIGHER PRICES THAN QUOTED WITHOUT AUTHORITY. INVOICE PRICING MUST BE AS PER QUOTATION.

8.      DO NOT EXCEED QUANTITIES SPECIFIED ON LOVEJOY PURCHASE ORDER. OVERAGES AND DUPLICATE ORDERS WILL BE RETURNED TO VENDOR AT VENDOR’S RISK AND EXPENSE.

9.     ACTUAL DELIVERY SHALL NOT BE MADE PRIOR TO THE DATE OF INVOICE FOR EACH ITEM LISTED ON AN INVOICE.

10.   SUBMIT ALL CLAIMS FOR PAYMENT/INVOICES IN DUPLICATE TO ACCOUNTS PAYABLE. CLAIMS/INVOICES FOR PARTIAL DELIVERIES MUST BE SO INDICATED.

11.   THE DISTRICT SHALL PAY INVOICES NOT LATER THAN 30 DAYS FROM DATE OF INVOICE, PROVIDED THAT INVOICED ITEMS HAVE BEEN RECEIVED AND ACCEPTED AND A COPY OF THE VENDOR’S W-9 FORM HAS BEEN RECEIVED. DISTRICT MAY ELECT TO TAKE ADVANTAGE OF DISCOUNTS OFFERED FOR EARLY PAYMENT.

12.   INSPECTION OF DELIVERIES WILL BE MADE AT THE POINT OF DELIVERY FOR APPARENT DAMAGE (SNUBBED CORNERS, RIPS, OPEN SEALS OF PACKAGING) AND SO NOTE ON ACCEPTANCE FORM.

13.   WHERE THERE IS APPARENT DAMAGE, THE DISTRICT RESERVES THE RIGHT TO OPEN ALL PACKAGES FOR FURTHER INSPECTION PRIOR TO ACCEPTANCE. DAMAGED MATERIALS WILL NOT BE ACCEPTED.

14.   THE DISTRICT RESERVES THE RIGHT TO CANCEL THIS ORDER, OR ANY PART THEREOF, AND TO REJECT ANY AND ALL MATERIALS OR SUPPLIES WHICH DO NOT CONFORM TO THE DESCRIPTION OR SPECIFICATIONS.

15.   ALL MATERIALS AND SERVICES WILL BE SUBJECT TO THE DISTRICT’S APPROVAL. UNSATISFACTORY MATERIALS WILL BE REJECTED AND RETURNED AT THE VENDOR’S RISK AND EXPENSE. NO SUBSTITUTION WILL BE ACCEPTED WITHOUT DISTRICT APPROVAL

16.   ALL INVOICES WILL BE PAID UPON “COMPLETION” OF THIS ORDER.  ANY ITEM WHICH CANNOT BE SUPPLIED WITHIN 60 DAYS OF PURCHASE ORDER DATE WILL BE CONSIDERED CANCELLED.  ACCEPTANCE OF THIS ORDER INCLUDES ACCEPTANCE OF ALL TERMS, PRICES, DELIVERY INSTRUCTIONS, SPECIFICATIONS, AND CONDITIONS STATED.

17.   IN CASE OF DEFAULT BY VENDOR, THE DISTRICT MAY PROCURE MATERIALS OR SERVICES FROM OTHER SOURCES AND CHARGE THE VENDOR AS LIQUIDATED DAMAGES ANY EXCESS COST INCURRED.

18.   APPROVER NAMES SIGNIFY APPROVALS AS IF EACH WERE A HANDWRITTEN SIGNATURE.  EACH NAME PRINTED ON THE FINAL COPY HAS BEEN AUTHORIZED BY THE DISTRICT AND THAT INDIVIDUAL HAS ELECTRONICALLY APPROVED THE PURCHASE.