Off-Campus Physical Education
Off-Campus Physical Education Flow Chart
Lovejoy ISD Approved Off-Campus Physical Education Agencies
The following is a list of basic requirements that have been established by Lovejoy ISD and the Texas Education Agency. These requirements much be met and maintained to be eligible for participation in the program.
- The approved off-campus agency’s facility must be within 30 miles of the Lovejoy High School, 2350 Estates Parkway, Lucas, TX 75002.
- Agencies can apply in the spring each year to be added to the approved list. If an agency has not been active within two years, new paperwork will need to be obtained.
- Only students in grades 7-12 are eligible for consideration for the Off-Campus Physical Education program.
- Only those students involved in activities at an agency or facility approved by the Texas Education Agency will be considered for participation.
- OCPE applies to only a full semester. No partial semesters are allowed.
- Students will be considered under two categories:
- Category One: These programs are Olympic-level and MUST involve a minimum of 15 hours per week of highly intense, professionally supervised training. Students qualifying at this level may be dismissed from school for one period per day for participation. A student may only miss their physical education class to attend such training.
- Category Two: These programs MUST involve a minimum of 5 hours per week of high-quality, supervised instruction by appropriately trained instructors. Students qualifying at this level may not be dismissed from any part of the regular school day.
- Students may not be enrolled in OCPE while concurrently enrolled in another Physical Education credit class during the same semester(i.e., Dance, Band, Athletics).
- The student, parent, and agency instructor must fill out an OCPE application completely. The completed application will be submitted to Student Services with the correct tuition fee by the deadline for eligible participation in OCPE. Students must apply for OCPE each year.
- In addition to the minimum hourly requirements for each category, the student must participate in his/her activity for at least four (4) of the required hours spread over three(3) days falling between Monday through Friday of each week.
- Attendance in the OCPE program must comply with state compulsory attendance laws and the attendance for credit statute which requires a student to be present 90% of the days a class is offered in order to gain credit.
- The student must participate in the OCPE program for a minimum of seventeen weeks. Extended absences for injury or illness (not to exceed nine weeks) will be excused only with a physician’s letter.
- A student may be withdrawn from their OCPE class if the student switches agencies during the approved period to another agency that is not on the TEA-approved list during the school year.
- Participation in events, activities, and/or competitions related to the OCPE Program should not affect the student’s attendance at school. Absences resulting from participation shall be recorded as unexcused.
- Category I – Olympic-Level students must arrive or depart school in a manner that does not affect the remainder of his/her other classes. A pattern of late arrivals or early dismissals may result in being removed from OCPE.
- Parents/Student verifies the activity meets the OCPE Local and State requirements.
- Parents/Student verifies the off-campus agency is on the District’s approved list. If agency is not on the approved list, the agency must apply and be approved prior to a student’s application is submitted. Student applications for OCPE will automatically be denied if submitted with an unapproved off-campus agency.
- Off-campus agency’s training facility must be within 30 miles of the Lovejoy High School.
- Parents/Student are responsible for completion and submission of an application packet with all required documentation and signatures by the deadline. Completed packets shall be delivered to the high school or middle school counselors for review and approval. Incomplete application packets will be automatically denied.
- Student and Agency Information
- Planned Weekly Activity Schedule
- Credit Agreement
- Instructor Agreement
- Required fee payment
- Parents/Student shall pay a fee of $250 per school year (and a $50 late fee if applicable) with the application packet at the time of submission. Accepted payment methods for OCPE fees include: personal/business check, money order, cashiers check, etc. Payment methods that will not be accepted include: credit cards, IOUs, bitcoin, or cash. If the application packet is denied, fees will be returned to the Parents/Student. Applications are due NO LATER than July 15th of each year. Late applications will be accepted after July 15th and until August 1st with a $50 late fee.
- Transportation to and from the sponsoring agency will be the sole responsibility of the student or the student’s parent/guardian.
- Student must indicate a serious intent to obtain a high degree of proficiency in an approved activity.
- Must participate in the activity, at the approved off-campus agency, under professional supervision, a minimum of 15 hours each week for Category 1 – Olympic-Level and at least 5 hours per week for Category 2 – Club-Level activities.
- Must participate in his/her activity for at least four (4) of the required hours spread over three (3) days falling between Monday through Friday of each week.
- If the requirement of 15 hours per week cannot be fulfilled because of inclement weather, injury, etc., the hours must be rescheduled and/or additional assignments completed at the direction of the Off-Campus Agency.
- Must comply with state compulsory attendance laws and the attendance for credit statute which requires a student to be present 90% of the days a class is offered in order to gain credit.
- Any student abusing the program with irregular attendance will be withdrawn from the course and fees will not be refunded.
- Students must be in compliance with the no pass/no play regulation to remain in Off- Campus Physical Education.
- Ensure instructor is submitting grade/attendance sheets on time. Failure to do so 2 times per semester will result in removal from the program and no fee will be refunded.
Off-Campus Agency/Instructor Responsibilities
- Must provide professional instructor(s) who will teach required lessons and provide necessary supervision.
- Complete specified section of application and sign activity schedules for students participating in the Off-Campus Physical Education Program at the instructor’s agency.
- Sign an Instructor Agreement stating that he/she is aware of the emphasis on program objectives and grading based on performance and attendance.
- Complete and provide the Objectives and Activity Form one-week prior to the start of the school year and one-week prior to the start of each nine-weeks grading period.
- Students must be in compliance with the no pass/no play regulation.
- Evaluate each off-campus student’s performance and attendance. Submit a grade recommendation for each student, based on performance and attendance, at the end of each grading period. Instructor shall email grades and attendance to the OCPE Campus Coordinator. Grades and attendance will not be accepted directly from the student.
- Inform the OCPE Campus Coordinator if (a) a student’s attendance becomes irregular, (b) student becomes injured or unable to participate, or (c) if student or agency discontinue services.